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Grandview School District

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Inventory Procedures

Inventory Step 1:

Print the Required Paperwork

Print a Classroom Asset List

  1. Log in to the District Helpdesk.
  2. In the center pane, locate the Inventory section. You will see a list of the classrooms to which you have been assigned. If you do not see your classroom listed, please email Jessie Espinoza
  3. To view the assets in a room, click the number in the Assets column.
  4. An asset list for the room will appear. Print this list before continuing.

Print an Electronic Inventory Log Sheet

  1. Download and print the Electronic Inventory Log Sheet.

 

Inventory Step 2:

Check-In / Check-Out Procedure

  1. Using the paperwork you just printed, verify each item's GSD number AND serial number. Place a check mark next to each item after confirming its presence in the classroom.
  2. If an item...
    • IS LISTED BUT DOES NOT HAVE A GSD ASSET NUMBER - acquire a new tag number from the building secretary, attach it to the item, and write the new asset number on the Electronic Inventory Log Sheet.
    • IS NOT IN THE ROOM - write the actual location of the asset on the Electronic Inventory Log Sheet if known. Otherwise, work with the principal to come to a resolution.
    • IS IN THE ROOM BUT NOT LISTED - add it to the Electronic Inventory Log Sheet. If the item does not have a tag, acquire one from the building secretary and complete all fields on the Electronic Inventory Log Sheet.
    • NEEDS TO BE SURPLUSSED - indicate that on the Electronic Inventory Log Sheet notify the principal and the building secretary. The principal will send a memo and the signed Electronic Inventory Log Sheet, listing all items for possible surplus, to Brad Shreeve. Before an item is surplussed the other buildings will be given a chance to acquire it.
  3. Staple the classroom asset list to the Electronic Inventory Log Sheet.
  4. Sign and date the Electronic Inventory Log Sheet and return it to the building principal.
  5. Repeat this process for all rooms to which you are assigned.
  6. Building secretaries will submit all completed forms to Jessie Espinoza at the District office.

Thank you for completing this very important inventory checkout.