G Suite FAQ
The Grandview School District G Suite complies with all legal requirements for safety and security, as defined in the Child Internet Protection Act (CIPA), Children’s Online Privacy Protection Act (COPPA), and the Family Educational Rights and Privacy Act (FERPA). Each year the student is introduced to acceptable use and online safety in the Grandview School District.
Additionally, the Grandview School District commits to the following regarding student privacy.
- The Grandview School District will never publish confidential educational records (grades, student IDs, etc.) on the internet for public view.
- To appropriately limit public access to student work and/or pictures.
For more information on student safety and security please review the G Suite Student Safety page.
The same expectations for acceptable user of technology and the internet apply to Student G Suite Accounts. Any misuse will be referred to their school's administration team, who will deal with infractions on a case by case basis. Administrators may choose to revoke any or all access to the applications or services included in the students G Suite account. Such revocations will last an amount of time appropriate to the offence, at the discretion of the Administration team. Parents will be notified of any misuse, as they would any time an administrator chooses to revoke a privilege or enforce a consequence for inappropriate actions.
Your student may be opted out of a G Suite account at any time. Parents/Guardians always have the right to determine when is best for their student(s). Parents may request to opt their student out of the program by following the G Suite Opt out Process. Which will require the submission of an opt-out form in writing with a guardian signature to your student’s school office.
Parents/Guardians should take note that opting their student out of the program could have a severe academic implication as these systems are heavily leveraged by staff and students to achieve learning goals. Parents/guardians are encouraged to consult with the student’s principal to discuss the implications of this decision, and to discuss appropriate alternatives.
Please visit your child’s school to obtain a copy of the G Suite account opt out form.
The Grandview School District gives Google certain personal information for the purpose of G Suite for Education account creation. This information may include the student’s full name, email address, and password. Google may ask for other information; such as a phone number, to aid in account recovery.
When a student uses Google Services, Google also collects information based on the user of those services. This includes:
- device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
- log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
- location information, as determined by various technologies including IP address, GPS, and other sensors;
- unique application numbers, such as application version number; and
- cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
- With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents' consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
- With the Grandview School District. G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
- For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google's instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
- For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
- meet any applicable law, regulation, legal process or enforceable governmental request.
- enforce applicable Terms of Service, including investigation of potential violations.
- detect, prevent, or otherwise address fraud, security or technical issues.
- protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
- Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.
The Core G Suite for Education services are provided to us under Google's Apps for Education agreement (https://www.google.com/apps/intl/en/terms/education_terms.html) See: https://support.google.com/a/answer/2888485, and the Data Processing Amendment: https://www.google.com/intl/en/work/apps/terms/dpa_terms.html.