- Grandview School District
- Frequently Asked Questions
Configure a New Room Mailbox
Updated for Exchange 2013. A room mailbox is a resource mailbox that’s assigned to a physical location, such as a conference room, an auditorium, or a training room. After an administrator creates room mailboxes, users can easily reserve rooms by including room mailboxes in meeting requests. These instructions provide sample code for creating and configuring a room mailbox in PowerShell. The final configuration steps are performed in the EMC.
Create the Mailbox
- Open Exchange Management Shell as an administrator.
- Create a variable for the mailbox name (e.g. GHS-RM-210) by typing $ROOMNAME="GHS-RM-210"
- Press Enter.
- Create the Room Mailbox with PowerShell.
New-Mailbox -Name $ROOMNAME -Alias $ROOMNAME -OrganizationalUnit 'grandview.local/GSD200/Security Groups/Applications/RSC-MBX' -UserPrincipalName $ROOMNAME"@gsd200.org" -SamAccountName $ROOMNAME -FirstName '' -Initials '' -LastName '' -Database 'GSD-Staff' -Room
Set the Room Mailbox options
Note, you may receive an error if the new mailbox data has not replicated to all DCs. Wait 30 seconds after mailbox creation to be safe. Note that there are 3 separate commands listed below, but they can be pasted into PowerShell in a block.
Set-CalendarProcessing -AllBookInPolicy $false -AllRequestInPolicy $true -Identity ("grandview.local/GSD200/Security Groups/Applications/RSC-MBX/" + $ROOMNAME)
Set-CalendarProcessing -DeleteSubject $false -Identity ("grandview.local/GSD200/Security Groups/Applications/RSC-MBX/" + $ROOMNAME)
Set-CalendarProcessing -AutomateProcessing 'AutoAccept' -Identity ("grandview.local/GSD200/Security Groups/Applications/RSC-MBX/" + $ROOMNAME)
Verify and Grant Permissions
- Open Exchange Management Console as an administrator.
- Confirm the creation and configuration of the Room Mailbox.
- Add a delegate to manage mailbox invitations (mailbox's Resource Policy tab).
- Right-click the mailbox and run the Manage Full Access Permission wizard to grant the delegate permission add events.